Event Coordinator

Description

The Event Coordinator supports the planning and execution of Argano’s business events, including conferences, sales programs/roadshow, executive/partner engagements, and virtual events. This role is highly detail-oriented, operationally focused, and critical to delivering high-quality event experiences that align with Argano’s brand and business objectives.

Job Responsibilities

• Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support
• Maintain detailed project plans, timelines, and checklists for assigned events
• Support agenda execution and run-of-show documentation
• Manage speaker logistics, communications, and prep materials
• Coordinate with vendors such as venues, AV, production, and catering partners
• Track contracts, Pos, invoices, and payments in partnership with AP and Finance
• Support sponsor and partner deliverables as needed
• Manage event tools (survey monkey, FedEx, spectra, Vista Print)
• Track attendee data, session attendance, and engagement metrics
• Maintain organized event documentation and file organization on drives
• Provide on-site execution support including registration, speaker support and logistics troubleshooting
• Support virtual event execution as needed
• Act as a key point of contact during events days for operational needs
• Collect and organize post-event data and feedback
• Support post-event reporting and recap materials
• Document learnings and process improvements

Required Qualifications

• 4+ years of experience coordinating events, meetings, or marketing programs
• Strong organizational skills and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Fluent in English
• Comfort working with cross-functional teams and external vendors.