Fund Compliance Officer

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

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Applicant Guidance & Information

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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

Reporting to the Associate Director, Gift Governance & Compliance, this role is responsible for developing, managing, and monitoring Terms of Reference documents, which establish a wide range of fund types across the university. The position ensures all donated funds—from major or principal level donors, estates, trusts, and other planned or non monetary contributions—are administered in compliance with regulatory requirements, university policies, and donor intent. Contributing to the gift acceptance process, the role facilitates accurate fund setup, assists with revising existing fund terms, and supports robust fund tracking and reporting mechanisms.

This position supports the development of terms of reference and gift agreements for donated gifts including major and principal giving. This position monitors donated funds, ensuring compliance, regulatory guidelines and donor spending intentions are achieved. This position implements, and communicates procedural or policy changes to ensure an efficient Gift/Fund acceptance process. This position also supports the delivery of fund tracking mechanisms, tailored reports, and projections of fund earnings and/or fund modeling.

Job Description

What you will do

• Supports the development of terms of reference and gift agreements for diverse funds that have been donated including major and principal giving.
• Monitors donated funds which could include estates and trusts and other planned or non-monetary gifts to ensure funds are spent in accordance with donor intentions and university policy.
• Ensures compliance and regulatory guidelines are achieved.
• Implements, and communicates procedural or policy changes to improve the Gift/Fund acceptance process.
• Facilitates and tracks gifts and ensures they are deposited into the appropriate fund as outlined in gift acceptance documentation.
• Provides guidance on language for fund terms and supports fund term revisions.
• Supports the fund tracking mechanisms and communicates with relevant constituents to ensure payments are made and spending is achieved.
• Supports the delivery of tailored stewardship, fund variance and custom reports.
• Develops projections of fund earnings and/or fund modeling.
• Other duties as required in support of the department and/or unit.

Required Education

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

Required Experience

• More than 3 years and up to and including 5 years of experience.
• Knowledge of relationship building, fundraising and stewardship considered an asset.
• Knowledge of relevant laws, regulations, policies, standards and/or guidelines considered an asset.
• Experience monitoring, evaluating and testing records, processes and/or systems to assess compliance with applicable laws, agreements, contracts, and/or policies considered an asset (e.g., IT systems audits, financial audits, operational audits, etc.).
• Experience in a financial environment, preferably with exposure to federal and provincial tax regulations considered an asset.
• Experience working in a non-profit office considered an asset.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.
• Interaction with others requires interpersonal skills and the ability to understand and influence.
• Adapt messages to meet the different needs of different audiences.
• Builds relationships, trust and credibility.
• Prioritize and distribute work to deliver objectives on time and to the highest standard.
• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.
• Actively participate in project team meetings and develop individual and unit project plans.
• Lead procedural or technological change within a unit.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Seek information and input to fully understand the cause of problems.
• Appropriately assesses risks before making a decision.
• Contribute to the creation and evaluation of possible solutions.
• Take action to remove obstacles and address problems before they impact performance and results.
• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.
• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.