Marketing Systems Coordinator

 

About Kambo Energy Group

Working in partnership with utilities, governments, Indigenous Nations, and other industry partners we reduce energy poverty, accelerate decarbonization, and improve housing in traditionally underserved communities across Canada and the United States. Kambo delivers three in-house programs: Empower Me, Community Power, and the Home Upgrades Program.

Empower Me delivers multilingual education, support, and coaching services to ensure underrepresented communities have access to energy, climate, and home retrofit programs.

Community Power supports Indigenous Nations to build, renovate, and improve community housing.

Home Upgrades Program provides fully subsidized energy retrofits to improve affordability for households living in energy poverty.

About the Opportunity

Reporting to the Strategic Communications Lead, the Marketing Systems Coordinator plays a foundational role in keeping Kambo’s marketing and communications engine running smoothly. This role is responsible for centralizing, managing, and maintaining the systems, workflows, and administrative processes that support our growth, communications, and brand efforts.

You will support a small, collaborative team that includes the Strategic Communications Lead, Growth Communications Strategist, and Brand Marketing Specialist, as well as other internal teams as capacity permits. Your work ensures that tools, content, data, and processes are organized, reliable, and easy for the team to use — freeing up senior team members to focus on strategy and impact.

This is a junior role ideal for someone with a passion for leveraging technology who is systems-oriented, highly organized and reliable, and thrives as a member of a high performance team. You will gain exposure to marketing operations, communications, corporate administration, and growth in a mission-driven organization working at the intersection of energy, climate, and equity.

About You

While this role works closely with creative and strategic teams, success and advancement are rooted in operational excellence rather than creative output.

You’re energized by supporting a fast-moving, collaborative teams with strong systems, clear processes, and dependable execution. You are comfortable working behind the scenes and understand that consistency, accuracy, and timeliness are critical to success. You are a critical thinker, detail-oriented, and take pride in keeping software and other systems running smoothly. You follow through on commitments, communicate clearly, and are comfortable owning administrative and operational tasks from start to finish.

You’re early in your career and eager to learn. You’re looking for a place where you can have big impact that aligns with your values. You ask thoughtful questions, crave feedback, and are motivated to grow your skills over time. You’re curious about marketing, corporate, and growth operations, and comfortable with handling detailed administration as well as proactively looking for ways to streamline and automate repetitive tasks without needing step-by-step direction.

You’re extremely tech-savvy and people come to you with their technology questions, because they know you’ll figure it out. You love learning and using technology solutions that solve real challenges. Working in apps like Notion, Slack, Zapier, Lovable, Replit, Base44, HubSpot, Webflow, and Scribe excites you.

Above all, you care about doing things well. You value clarity, accountability, and continuous improvement, and you’re excited to contribute to a mission-driven organization.

Core Accountabilities

Team & Strategic Support

• Provide administrative and coordination support across Kambo's Marketing & Communications team
• Contribute ideas and insights to improve systems, workflows, and overall team effectiveness
• Build, document, and improve repeatable processes for marketing and communications workflows
• Support outreach and engagement activities as needed
• Maintain marketing and communications systems, ensuring they are organized, accurate, and up to date

Software Systems Support

• Support CRM management, including contact lists, form integrations, tracking, and reporting
• Maintain Kambo’s Proposal Resource Hub by organizing materials, updating staff bios and resumes, and filing past work and proposals
• Maintain conference and event trackers, including deadlines, submissions, and follow-ups
• Support internal communications, including project updates, notifications, and automated tools (e.g., Slack notifications)
  

Outreach & Operational Support

• Handle inventory management, including ordering, storage, packaging, mailing, and tracking of materials including promotional gifts and staff merchandise.
• Support social media management, including scheduling posts, monitoring engagement, and tracking.
• Support Finance and Growth teams with basic administrative tasks as capacity permits.
• Coordinate the inventory of corporate merchandise, including shipping to clients and employees across North America
• Support sourcing and coordination of external contractors

Software System, AI, & Automation Support

• Take ownership of Notion pages, databases, ensuring data flows accurately and is up to date
• Help identify opportunities to streamline repetitive tasks through better systems, AI deployments, and automation
• Set up and maintain key AI tools, automations, and basic GPT workflows under guidance from senior team members

Qualifications & Experience

• Passion for energy, climate justice, housing, equity, or social impact work
• Experience working in or with nonprofit, public sector, or community-based organizations
• Demonstrated comfort using and configuring web-apps and integrations (see list in description above)
• Post-secondary systems-oriented degree, diploma, or certificate in operations, program management, business administration, information systems, or a related discipline
• Equivalent combinations of education and relevant practical experience will also be considered
• Strong interest in AI tools, automation, and continuous process improvement
• Experience using the following is a bonus: CRM systems (e.g., Hubspot), collaborative workspace and knowledge management platforms (e.g., Notion and Sharepoint), website builders (e.g. Webflow), workflow automation tools (e.g., Zapier), and social media management tools
• Excellent organizational skills with demonstrated comfort managing multiple deadlines, tools, workflows, and systems
• A desire to learn, grow, and take on increasing responsibility over time.

Location and Benefits

Kambo is headquartered in Vancouver, and preference will be given to applicants located in the Lower Mainland; however this role is open to candidates across Canada.

We value diversity and inclusivity and strongly encourage individuals from all backgrounds to apply. Your unique experiences and perspectives are invaluable to our work and community impact.

 

Kambo offers employees comprehensive health benefits, unlimited vacation days, and a flexible, remote work environment