Payroll Manager

About us

Advanced Medical Solutions is a leading provider of emergency medical transportation and healthcare services, specializing in air and ground ambulance operations across remote and industrial regions. As part of a global organization, we are committed to delivering exceptional patient care and operational excellence in challenging environments.

Job Summary

The Payroll Manager is responsible for the end-to-end, accurate, and timely processing of multijurisdictional payroll across Canada. This role leads payroll operations, ensures strict legislative compliance, owns payroll systems (UKG), and manages payroll documentation, audits, and departmental SOPs. The Payroll Manager provides oversight to the Payroll & Benefits Specialist and acts as the primary escalation point for all payroll-related matters.

This position requires expert-level knowledge of payroll legislation, strong analytical and problem-solving skills, meticulous attention to detail, and the ability to lead operational excellence in a remote environment.

This role is a 18 month leave coverage.

PRIMARY DUTIES & RESPONSIBILITIES

Leadership, Governance & Departmental Ownership

• Accountable for all payroll departmental SOPs, workflows, audit checklists, and documentation, ensuring accuracy and version control.
• Lead the creation and management of the annual payroll calendar, including statutory deadlines and year‑end requirements.
• Provide coaching, performance feedback, workload planning, and mentorship to payroll staff.
• Act as the primary escalation point for complex payroll and benefits issues.
• Deliver training to managers, HR partners, and employees on payroll processes, timekeeping expectations, and system usage.

Payroll Operations (Multi Jurisdiction)

• Oversee and execute accurate bi‑weekly payroll processing for all employees, including complex items such as retro pay, northern living allowances, job-specific premiums, taxable benefits, and travel pay.
• Ensure strict compliance with corresponding legislation, income tax rules, employment standards, and territorial pay requirements.
• Validate timekeeping data; identify discrepancies; implement corrective actions.
• Oversee payroll audits (pre run and ‑post run‑) and ensure adherence to internal controls.
• Maintain payroll records, employee files, garnishments, and statutory documentation.
• Administer and ensure compliance with all payroll-related taxation and statutory deductions.

Benefits Compliance and Oversight

• Oversee payroll-linked benefits compliance, including EI, CPP/QPP, taxable benefits, WCB/WSCC remittances, and northern-specific benefit rules.
• Ensure alignment between payroll and benefits data, partnering with the Payroll & Benefits Specialist for day-to-day benefits administration.
• Escalate anomalies and ensure benefit deductions, taxable benefit codes, and eligibility rules are correctly applied.

Payroll Systems & Automation (UKG)

• Serve as the UKG payroll system owner, leading configuration updates, workflow enhancements, testing, and innovation.
• Lead and establish governance standards, ensuring data integrity and accuracy.
• Troubleshoot any existing UKG, timekeeping, and reporting issues across UKG platforms for payroll data accuracy.

Reporting Analysis & Cross-Functional Support

• Prepare payroll reports, costing summaries, reconciliation files, and management insights.
• Support compensation-related projects, including salary assessments, market adjustments, and merit cycles.
• Collaborate frequently with HR and finance to ensure consistent data flow, reconciliation, and alignment of financial/payroll reporting.

Qualifications:

• Certified Payroll Professional (CPP) Designation required.
• Minimum 5-10+ years of progressive payroll management experience, preferably in a multi-jurisdictional environment.
• Advanced knowledge of federal/provincial/territorial payroll laws across Canada (specifically in AB, NT, NU, and MB).
• Proven ability to run full-cycle payroll independently.
• UKG PRO and UKG Workforce management experience is required.
• High proficiency with Excel and payroll reporting.

Work Conditions

• This position will be based in a professional home office environment.
• This position will provide coverage for payroll staff when they are absent from work.
• Use of office equipment such as computers, phones, photocopiers, etc. will be required.
• Travel to Edmonton/ Calgary, AB and Yellowknife, NT may be required.

Direct Reports:

• Payroll and Benefits Administrator.

OTHER DUTIES: 

• Please note this job description is not designed to cover or contain all individual listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

At Advanced Medical Solutions, we are committed to fostering an inclusive, diverse, and accessible workplace. We recognize the importance of equitable healthcare access and culturally safe service delivery in partnership with Indigenous communities.

If you require accommodation during the recruitment process or while performing your role, please let us know. We will work with you to provide reasonable accommodation in accordance with applicable legislation.

To request accommodations or for more information, please contact: Careers@AdvancedMedic.com